All industries

For manufacturers and wholesale distributors

Stop retyping customer orders into your ERP

Purchase orders arriving by email, PDF, portal, EDI or fax are read, checked against price lists and stock, and posted to your ERP — your team only handles the exceptions. We also reconcile warehouse counts against the ERP, run supplier quote comparisons, push schedule changes to the floor and capture QC evidence. Typical result: 50–80 hours a month back.
  • 50–80 hrs

    a month back from order entry, reconciliation and QC paperwork

  • PO → ERP

    First build: email and PDF orders posted to your ERP

Why now

Why manufacturing & wholesale teams are automating now

Every PO that is retyped is a chance to ship the wrong quantity. Automated capture validates quantities, SKUs and prices before anything posts.

When stock or supplier prices move weekly, you need ERP numbers you can promise from — reconciled daily, not at month-end.

What we fix

The manual work, and what we build for each one

  • You do this by hand: Customer POs retyped from email and PDF into the ERP — with mistyped quantities.

    We build this: POs from email, PDF, portal, EDI or scanned fax are read, matched to customer and SKU, checked for price and quantity, and posted.

    Result: The order desk reviews exceptions instead of typing every line.

  • You do this by hand: ERP stock never matches the warehouse.

    We build this: Warehouse counts compared with ERP stock daily; variances over your threshold raise a recount task.

    Result: Sales promise from stock that exists.

  • You do this by hand: Supplier quotes live in inboxes and are never compared properly.

    We build this: RFQs to approved suppliers, replies normalised into one comparison table, approval routed and logged.

    Result: Best price chosen on evidence; finance sees commitments.

  • You do this by hand: Schedule changes reach the floor late or by word of mouth.

    We build this: When the production plan changes, affected lines and shifts get a notice to acknowledge.

    Result: The floor works from the current plan.

  • You do this by hand: QC sheets are on clipboards when the auditor arrives.

    We build this: QC checks recorded on a tablet form with photos and filed per batch.

    Result: Audit evidence in one place.

What we build

The workflows, step by step

01

Email/PDF PO → ERP

We read POs from email, PDF, portals, EDI or scanned fax, match customer and SKU codes, check price and quantity against your rules, and post the sales order. Mismatches go to a review queue with the reason.

Expected impact

Every line is checked against price lists, SKUs and quantity rules before it posts; mismatches carry their reason.

Order intake

Email, PDF, Portal, EDI, Scanned fax feed into Read → match SKU & customer → check price & qty, which updates Posted to ERP, Exception queue (Reason shown).

Orders from five channels are validated; matching orders post to the ERP, mismatches go to a review queue with the reason.

PO lines after capture

LineSKUQtyResult
1SKU-A10040Posted
2SKU-B220120Posted
3 (flagged)Reason loggedSKU-C30015Below MOQ — to review
Illustrative

02

Daily stock reconciliation

Warehouse counts are compared with ERP stock each day; variances above your threshold trigger a recount task.

Expected impact

Variances above your threshold create a recount task the same day.

Daily count vs ERP

SKUERPCountedAction
SKU-A100480478Within threshold
SKU-B220 (flagged)1,2001,140Recount task created
SKU-C3007575Matched
Illustrative

03

Supplier quote comparison

RFQs go out to your approved suppliers, replies are normalised into one comparison table, approval is routed and confirmations are logged.

Expected impact

Every RFQ, reply and approval is logged, so the choice can be audited.

Quote comparison

SupplierUnit priceLead timeMOQ
Supplier A£4.2010 days500
Supplier B (recommended)Best value — approved£3.9514 days1,000
Supplier C£4.607 days250
Illustrative

04

Schedule change notices + QC capture

When the production plan changes, affected lines and shifts get a notice; QC checks are recorded on a tablet form with photos and filed per batch.

Expected impact

Each change notice is acknowledged by the affected line or shift; QC records are filed per batch with photos.

Schedule change broadcast

Production plan change (Notice sent to affected teams only), which updates Line 1 (Acknowledged), Line 2 (Acknowledged), Shift B (Acknowledged).

QC record

  • Batch number recorded (done)
  • Check items completed (done)
  • Photo attached (done)

Filed to the batch record.

Illustrative

How it goes live

From first workshop to a running workflow

  1. Map where orders, stock and QC data live

    Every source is documented before automation posts anything to the ERP, so nothing is missed or duplicated.

  2. Agree what gets flagged for a human

    Rules such as a quantity mismatch send the order to a person, so only clean orders post automatically.

  3. QC evidence logged per run

    Every production run logs its QC evidence automatically, so audits draw on one record.

  4. One dashboard for cost, cycle time and supplier performance

    Finance and operations see what automation changed in one place, without building reports by hand.

What we measure

The numbers we track from week one

We baseline each metric before go-live, so the change is measured on your data, not estimated.
  • Baseline in week 1higher is better

    Order entry accuracy

  • Baseline in week 1lower is better

    Inventory variance

  • Baseline in week 1lower is better

    Supplier response time

  • Baseline in week 1lower is better

    Change-notice turnaround

Industry signals

What the sources say

FAQ

Questions we hear from teams like yours

Can automation keep ERP inventory accurate?
Yes. Counts from the warehouse and sales channels are compared with the ERP daily; variances raise a recount task before you oversell.
Is supplier coordination automated?
Yes. RFQs go out to your approved suppliers, replies are normalised into one comparison, approvals are routed and vendor confirmations are logged.

Next step

Send us 10 real POs.

We'll show which would post straight to your ERP and which would need review — before you commit to anything.